Log in to the Data Exchange web-based portal
This task card discusses the following:
- What is an AUSkey?
- Who needs an AUSkey?
- Accessing the Data Exchange for the first time
- Step 1 – Log in to the Data Exchange
- Step 2 – AUSkey Login screen
- Step 3 – Request activation code
- Step 4 – Confirm activation code
- Step 5 – Finish screen
- Step 6 – Data Exchange web-based portal home page
What is an AUSkey?
An “AUSkey is a secure login that identifies you when you use participating government online services on behalf of a business.”
Who needs an AUSkey?
Prior to requesting a Data Exchange web-based portal user account, your organisation must be registered with an AUSkey, and individual account holders within your organisation must be issued an AUSkey certificate. There are two types of AUSkey available – an Administrator or Standard AUSkey.
To alleviate the need to submit multiple access request forms to the Department, it is recommended that the first person to access the Data Exchange within an organisation should be the designated Data Exchange Organisation Administrator (DEX Org Administrator). The DEX Org Administrator will be able to manage user access for the organisation.
Anyone requesting Org Administrator access for the Data Exchange will need to complete a User access request form and submit this to the Data Exchange Helpdesk. An organisation will need only one DEX Org Administrator; however it is recommended that multiple DEX Org Administrators be set up for the organisation. Once the DEX Org Administrator account has been created, they can create additional users, outlets and activities.
If a DEX Org Administrator requires access to multiple organisations, they will need to obtain a separate AUSkey and email address for each account. A DEX Org Administrator cannot create another DEX Org Administrator. If another person in the organisation requires DEX Org Administrator access they will need to complete a separate User access request form.
Accessing the Data Exchange for the first time
All users accessing the Data Exchange web-based portal for the first time, you will need to complete six account activation steps detailed below. The account activation process only needs to be completed once. As a returning user, you will only need to complete steps 1, 2 and 6.
Step 1 – Log in to the Data Exchange
Select the Log In button on the Data Exchange website home page.
Figure 1 – The Data Exchange home page
Step 2 – AUSkey login screen
The AUSkey Login screen will display.
Figure 2 – AUSkey Login screen
In the Select field, click on the drop down arrow and select your AUSkey certificate.
Enter your AUSkey password and select Continue.
Note: Your AUSkey certificate and password will be provided to you via email by your AUSkey Administrator.
Step 3 – Request activation code
The Request activation code for DSS Data Exchange will display.
Figure 3 – Request activation code for Data Exchange screen
Type in your email address that matches your AUSkey information and select Continue.
You will be sent an email containing your activation code.
The Confirm activation code for DSS Data Exchange screen will display.
Figure 4 – Confirm activation code screen
Enter the activation code contained in the email and select Confirm.
Step 5 – Finish screen
When you have confirmed your activation code the Finish screen will display.
This confirms that you have completed the account activation process successfully.
Figure 5 – Finish screen
Step 6 – Data Exchange web-based portal home page
The Data Exchange web-based portal home page will display and you are ready to start entering data.
Figure 6 – Data Exchange web-based portal home screen